Guidelines

The Methods of Management of Undergraduate School Records and Academic Proof of Jinan University
Author: Date:13-11-2007 Hits:

1.      The Office of Teaching Affairs is responsible for a unified management of all undergraduate school reports and academic proofs. School reports and academic proof are valid with the seals of both the Office of Teaching Affairs and the Office of the President of Jinan University.

2.      Students can inquire about their course results on the web page of the Office of Teaching Affairs of Jinan University. The secretary in charge of teaching affairs of each department is responsible for filling in and keeping student status forms for check and consultation by University officials and working personnel concerned. No units or individuals are allowed to look up student status forms without authorization.

3.      In the event that a unit within the University looks up student status forms, the unit concerned must obtain permission from the appropriate Dean and look up the forms in the office of that department. In the event that a non-University unit looks up student status forms, the unit must contact the Office of Teaching Affairs by presenting an official letter and looks up the forms in the office of that department with the approval of the Office of Teaching Affairs.

4.      The Office of Teaching Affairs provides service of printing school reports (both Chinese and English version) and produces academic proofs for those in need. The filling, printing, check, stamping and sealing up of school reports and academic proofs will be handled by the Office of Teaching Affairs in a unified way.

5.      In accordance with regulations of higher authorities, students’ graduation and degree certificates cannot be reissued in case they are lost. However, the one who has lost the certificate of graduation can submit an application form in person (attached with an officially registered influential local newspaper which publicizes a relevant lost notice of the applicant) to the Office of Teaching Affairs for check. The Office will reissue a testimonial of graduation once for all provided the case is verified.

6.      Those who require a schooling proof due to emergencies or special reasons can directly apply to the Office of Teaching Affairs.

7.      It is imperative to reinforce the management of student school reports, student status forms and academic proofs with an earnest attitude. Any units or individuals that conduct cheating and improper acts of any other kind (including altering or counterfeit) will be investigated to affix the responsibility in accordance with the seriousness of the case.


 

 




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